Offices & Officers

OFFICES
The offices of the organization are: Chair, Vice-Chair, Past-Chair and Treasurer.

TERMS OF OFFICERS
Each term of office is 2 years. The commitment for the Chair cycle is 6 years (two as Vice-Chair, two as Chair, and two as Past Chair). The Treasurer shall normally be elected in the 2nd year of the Vice-Chair mandate.

NOMINATION OF OFFICERS
The Past-Chair shall be responsible for recruiting candidates for each election.

ELECTION OF OFFICERS
Elections shall take place annually at the Spring Board of Directors Meeting; in odd years electing a Vice-Chair, in even years, a treasurer. If there is a single candidate for a position, acclimation shall occur by a Motion. If multiple candidates are running for a position, a secret ballot process shall be used, as managed by the CAUL-CBUA Manager. Each Officer shall take up his/her mandate following the Annual General Meeting subsequent to his/her election.

RESIGNATION OF OFFICERS
If an officer is unable to fulfill the duties of his/her office for any reason, a replacement shall be appointed by the remaining Executive members to serve the remainder of the departing officer’s term, to be confirmed by the Board of Directors at its next meeting.

DUTIES OF OFFICERS

  •  The Chair shall be the chief executive officer of the Corporation. He/she shall preside at all meetings of the Board of Directors and the Annual General Meeting. He/she shall have the general and active management of the affairs of the Corporation. He/she shall see that all orders and resolutions of the Board of Directors are carried into effect.
  •  The Vice-Chair shall, in the absence or disability of the Chair, perform the duties and exercise the powers of the Chair and such other duties as shall from time to time be imposed upon him/her by the Board of Directors. The Vice-Chair shall chair the Communications Committee and serve on the Audit Committee.
  • The Past-Chair shall serve on the Executive Committee, Chair the Collaborative Research Grant Award Committee, coordinate nominations to the Executive, and perform such other duties as shall from time to time be imposed upon him/her by the Board of Directors.
  • The Treasurer shall cause true accounts to be kept of the sums of money received and expended by the Corporation and the matter in respect of which said receipts and expenditures take place, of all sales and purchase of the property by the Corporation and of the assets and liabilities of the Corporation. At Board of Directors Meeting, or whenever they may require it, the Treasurer shall render to the Board of Directors an accounting of all the transactions and a statement of the financial position of the Corporation. The Treasurer shall serve ex-officio on the Audit Committee.

Approved May 14, 2003; Revised April 16, 2019

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