Collaborative Research Grant Procedures


The CAUL-CBUA Collaborative Research Grant is intended to encourage collaborative research in the region.

Grant Amount

One or two research grants of up to $1,000 each may be awarded annually, when merited.

Grant Objectives

This grant is intended to help achieve the following objectives:

  • to encourage and support new or established librarians and staff working in academic libraries who are undertaking, or propose to undertake, collaborative research with the intent to share results through publication and/or conference presentations.  For the purposes of this grant, collaborations must involve one or more people from outside of an applicant's library or library system.  Preference will be given to collaborations across CAUL-CBUA member libraries;
  • to promote research that is relevant to the goals and objectives of CAUL-CBUA and its member libraries;
  • to promote research that is evidence-based.
Eligibility Criteria

At least one of the applicants must be currently employed by a CAUL-CBUA member library and either be engaged in, or proposing, a collaborative research effort involving one or more additional persons.  Collaboration between CAUL-CBUA institutions is encouraged.  All proposals must include a statement about how the collaboration might benefit CAUL-CBUA or a CAUL-CBUA member library.

Submission of Proposals

Grant applicants should submit their proposal via e-mail by midnight on the last Friday in October, annually. Confirmation of submission will be sent to the applicant. Submissions by fax or post will not be accepted.

The proposal should be in the form of a dated letter addressed to the CAUL-CBUA Manager, which includes the names, email addresses, and mailing addresses of all of the applicants.  The letter should include the following separate attachments:

  • A proposal.  The proposal should include the affiliations of the applicants (e.g. Department X at University Y).  Names and other identifying information should not appear anywhere on the proposal.  The proposal must include:
    • a reasonable description of the research or development project identifying methodology and design or development process;
    • duration of the project, including a project timetable;
    • assessment of the potential utility of research results to the CAUL-CBUA academic library community;
    • indication of how the results of the research project will be disseminated – e.g. as an article manuscript submitted to a peer-reviewed journal for publication; and
    • detailed assessment of costs and statement of other grants/awards received.
  • a current Curriculum Vitae for each applicant.

Applicants are urged to seek review and advice from colleagues, directors, and/or friends before submitting proposals.  The Committee reserves the right to reject proposals that do not adhere to the specifications in this document.

CAUL-CBUA Collaborative Research Grant Committee

Proposals will be adjudicated by the Collaborative Research Grant Committee. This Committee is composed of the CAUL-CBUA Past Chair, a CAUL-CBUA Member-at-Large, and a previous winner. In the event there is no past winner available to serve, a second member-at-large will be appointed. The CAUL-CBUA Executive Director will sit ex-officio. The Past Chair will serve a two-year term and the member-at-large and past winner will serve one-year terms. The Committee will be constituted annually at the Spring Board of Directors meeting.

The Committee meets by early November of each year to review any submissions received. If there are no suitable applications or candidates, the Committee reserves the right not to award grants in any given year.

Selection Criteria

The Committee will assess all proposals using a single-blind approach.  This means that the CAUL-CBUA Manager will know the identities of individuals submitting proposals, but during the review process, the members of the Committee will not.  It will be the responsibility of the Executive Director to verify that the proposers meet the requirements outlined under “Eligibility Criteria” and have submitted the proper documentation specified under “Submission of Proposals”.

Research which proposes solutions to practical questions, as well as projects which involve structured evidence-based research, are invited.  Identification of projects of regional interest, which can prove useful in developing research partnerships between practitioners, educators and students, are also encouraged.

        Proposals for funding are judged on:

  • originality or importance of research or project;
  • relevance of the research or project to the goals and objectives of the CAUL-CBUA libraries;
  • appropriateness of the proposed research method and development process;
  • details of the planned oversight and management of the project;
  • expected impact of the research;
  • timeliness of the research (must be completed in less than two years); and
  • comprehensiveness of the application.
Conditions of the Grant
  • Research must commence in the year for which the grant is awarded;
  • the Announcement of the Award should be issued by the end of December of each year;
  • the CAUL-CBUA Executive Director ensures announcements of the award go to the various organizations for publication. Announcements are placed on the CAUL-CBUA website, APLA electronic discussion list, and any network deemed appropriate;
  • award dollars are given out in January of each year. Award cheques will be issued to the applicant’s institutional Grants Office unless otherwise indicated.  The Award money will be sent as one lump sum to a single CAUL-CBUA institution, so if multiple CAUL-CBUA institutions are represented in the application, the applicants will designate to which institution the money is to be sent. The CAUL-CBUA Executive Director will coordinate this process once the award has been announced;
  • a report will be filed with the CAUL-CBUA within two months of the completion of the project or two years after receiving the grant, whichever is the shorter time period;
  • the grant must be acknowledged in publications and presentations emanating from the research or development accomplished through a CAUL-CBUA Research Grant; and
  • past award winners may be asked to sit on the committee to adjudicate future submissions.
Created: September 2012
Revised: January 17, 2019